Embodied Labs Privacy Policy

Date created: 9-15-2016

Last revised: 10-1-2016

Level 1                

1  We promise to protect your privacy and treat the information you give us as confidential.

2  Data we collect is designed to be anonymous. No personal data, including names, social security numbers, or any other information specific to an individual will be collected. 

3  We will not release your personal information to any third party without your consent.        

4  Your decisions about participating in a study, responding to specific questions, or discontinuing participation will be respected without question. Participation is voluntary.

Level 2                    

Your privacy is important to us. Market, survey and opinion research serves an important function in society. Businesses and governments make better decisions through survey research. As a survey participant, your opinions help our company develop new products, make existing ones better, and improve customer service. Political organizations and governments also rely on survey research to advance laws and policies that the public wants or needs.                   

When you participate in research conducted by our company, you can be assured that we will protect your privacy. Occasionally, we may re-contact you to validate your responses. We will never misrepresent ourselves or what we are doing.                    

We have developed rigorous privacy standards that are set out in our detailed privacy policy. This policy is based on the standards set by ESOMAR, the world organisation for enabling better research into markets, consumers and societies.

If you have any privacy questions or concerns, please contact our Privacy Officer via e-mail aterin@embodiedlabs.com.                  

Level 3

1. The information that we collect                    

When our firm conducts online research, our invitations and questionnaires identify us and explain the purpose(s) of our contact.                                                                 

When you participate in our research, we may ask you for your personal opinions, as well as demographic information, such as your age, race/ethnicity, and household composition. You may refuse to answer certain questions or discontinue participation in a study at any time. If you join a research panel or focus group, you may rescind your membership at any time by following the opt-out instructions that we include in every e-mail that we send.                    

We never knowingly invite children under the age of 18 to participate in research studies without taking measures to ensure appropriate parental consent.             

2. Confidentiality of survey responses and contact information

We combine your survey responses in a given survey with the responses of all others who participate and report those combined responses to the client that commissioned the study. We will never intentionally report your individual survey responses, except as described below.

Your survey responses may be collected, stored or processed by our affiliated companies or non-affiliated service providers, both within and outside (insert country where firm is located). They are contractually bound to keep any information they collect and disclose to us or we collect and disclose to them confidential and must protect it with security standards and practices that are equivalent to our own.                    

In addition to keeping your survey responses confidential, we will never sell, share, rent or otherwise intentionally transfer your name, address, telephone number or e-mail address to our clients, other market research companies, direct marketing companies or anyone else.                                    

The only exceptions when we may disclose your personal information or survey responses to third parties are as follows          

  1. You request or consent to sharing your identifying information and individual responses with the third parties for a specified purpose;    

  2. In accordance with the ESOMAR guidelines, we provide your responses to a third party who is contractually bound to keep the information disclosed confidential and use it only for research or statistical purposes.        

  3. In the rare but possible circumstance that the information is subject to disclosure pursuant to judicial or other government subpoenas, warrants, orders or for similar legal or regulatory requirements.                                             

3. Use of cookies, log files and other technologies on our website          

Cookies are small text files stored on your computer by a website that assigns a numerical user ID and stores certain information about your online browsing. We use cookies on our survey site to help us provide you a better experience and to provide quality control and validation functions. No personal information is stored on any cookie that we use.    

Like most web sites, we gather certain information automatically and store it in log files. This information includes IP (Internet Protocol) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp and clickstream data. We use this information to analyze trends, to administer our site, to track users' movements around our site and to gather demographic information about our user base as a whole. To protect against fraud, we may link this automatically- collected data to information submitted at www.embodiedlabs.com.       

In the event that we discover or learn of any unethical conduct in connection with the use of the technology, or that the technology is being used in a manner that is inconsistent with the statements and/or disclosures made by us to respondents or in violation of applicable laws and codes, we will take immediate action to prohibit such unethical conduct and to ensure the proper administration of the technology.

4. Security of personal information

We inform our employees about our policies and procedures regarding confidentiality, security and privacy, and we emphasize the importance of complying with them. Our security procedures are consistent with generally accepted commercial standards used to protect personal information.

5. Accuracy of personal information

Embodied Labs makes reasonable efforts to keep personal information in its possession or control, which is used on an ongoing basis, accurate, complete, current and relevant, based on the most recent information available to us. We rely on you to help us keep your personal information accurate, complete and current by answering our questions honestly.       

6. Access to personal information

To request access to personal information that we hold about you, we require that you submit your request in writing to the e-mail address erin@embodiedlabs.com. We will endeavor to provide your requested personal information within 30 days of receiving your access request. If we cannot fulfill your request, we will provide you with a written explanation of why we had to deny your access request.            

7. Notification of material changes to this policy          

If we make a material change to this policy or our privacy practices, we will post a prominent notice on this site for 30 calendar days prior to the implementation of the material change and describe how individuals may exercise any applicable choice. Following the implementation of the material change, we will record at the introduction of this policy when the policy was last revised.       

8. How to contact us

Questions regarding this policy, complaints about our practices and access requests should be directed to the (insert company name) Privacy Officer via erin@embodiedlabs.comWe will investigate all complaints and attempt to resolve those that we find are justified. If necessary, we will amend our policies and procedures to ensure that other individuals do not experience the same problem.