As a Special Project Manager, you will be responsible for planning, executing, and ensuring that the requirements and milestones of one or more special projects have been met. You will also ensure that these projects are delivered in a manner in alignment with the Embodied Labs’ business and growth strategies. 

Our ideal candidate has experience in project management, ideally as related to a local, state, and/or federal grant project management and delivery. The candidate should also have the ability to coordinate and lead cross-functional teams to the successful completion of projects. 

Strategy & Planning

• Define the project scope, goals, and deliverables that support business goals in collaboration with senior management and stakeholders. 
• Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.
• Liaise with project stakeholders on an ongoing basis.
• Continually set and manage project expectations with team members and other stakeholders.
• Plan and schedule project timelines and milestones using ClickUp.
• Track project milestones and deliverables.
• Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas.
• Define the project’s success criteria and disseminate the information to involved parties throughout the project life cycle.
• Conduct project postmortems and create a recommendations report to identify successful and unsuccessful project elements.
• Develop best practices and tools for project execution and management.
  
  

Acquisition & Deployment

• Estimate the resources and participants needed to achieve project goals.
• Draft and submit budget proposals, and recommend subsequent budget changes where necessary.
• Where required, negotiate with other department managers for the acquisition of required personnel from within the company.
• Determine and assess the need for additional staff and/or consultants, and make the appropriate recruitments if necessary during the project cycle.
  
  

Operational Management

• Develop full-scale project plans in ClickUp, along with associated communications documents. 
• Delegate tasks and responsibilities to appropriate personnel.
• Identify and resolve issues and conflicts within the project team.
• Identify and manage project dependencies and critical paths.
• Develop and deliver progress reports, proposals, requirements documentation, and presentations.
• Proactively manage changes in project scope, identify potential crises, and devise contingency plans.
• Coach, mentor, motivate, and supervise project team members and contractors, influencing them to take positive action and accountability for their assigned work.
• Build, develop, and grow any business relationships vital to the success of the project.

• 3+ years of experience with project management
• Strong familiarity with project management software, such as ClickUp
  
  

Preferred Qualifications

• Previous delivery of a project to a local, state, or federal government agency
• PM Certification

• Exhibits strong project management, communication, and cross-collaboration skills.
• Demonstrates an exceptional ability to communicate effectively across diverse stakeholders at all levels.
• Has experience working both independently and in a team-oriented, collaborative environment.
• Adapts to shifting priorities, demands, and timelines through analytical and problem-solving skills.
• Responds to project adjustments and alterations promptly and efficiently.
• Maintains flexibility during times of change.
• Possesses the ability to discern the communication styles of team members and contractors across various disciplines. 
• Possesses the ability to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments.
• Possesses the ability to be persuasive, encouraging, and motivating.
• Possesses ability to defuse tension among project team when necessary. 
• Possesses ability to bring a project to successful completion through political sensitivity.
• Demonstrates strong written and oral communication skills.
• Exhibits strong interpersonal skills.
• Excels in research of project-related issues and products.
• Possesses ability to learn, understand, and apply new technologies. 
• Demonstrates excellent customer service skills. 
• Possesses ability to effectively prioritize and execute tasks in high-pressure environments.
• Exhibits tenacity.  
• Operates as a leader and team player.
• Thrives in a fast-paced, scale-up environment. 
• Possesses a genuine passion for shaping the future of healthcare and making the world a better place.

• Compensation:  $40-$50/hour (up to 40 hours/week)

• To be considered for this position, please send a resume and cover letter to snow@embodiedlabs.com.
• This position is fully remote with periodic travel for in-person team collaborations.
• Candidates must be authorized to work in the US.

Embodied Labs^© is a leading immersive training company on a mission to transform the way we care for each other. By providing professional and family caregivers with an innovative empathy training and learning platform, we are committed to enhancing the quality of care delivered to aging adults. Our state-of-the-art technology has been leveraged by 100+ organizations across senior services, government, academia, enterprises, and healthcare providers in 30+ US states and four countries. In addition to winning numerous awards such as the Bill & Melinda Gates Global Immersive Education Prize, we have been featured in Oprah Magazine, CNN International, CBS, and The New York Times. Most recently, we have been awarded a grant from the state of California as part of its CalGrows program to train 4,000 direct caregivers and 100,000 family and friend caregivers across the state.